Be factual: Include details of the case and relevant international agreements or obligations. Avoid opinions or emotional language.
Be brief: Make your letter brief and to the point. Letters should not be more than one printed page.
Be polite: Assume the person you are writing to is reasonable. Use the appropriate salutations for their position.
Be specific: Begin by stating your main concern. Use the name of the victim and repeat the name throughout the letter.
Provide background: Assume the person you are writing to is unfamiliar with the case. Include the relevant details and background of the case.
Be constructive: Provide solutions or actions that can be taken to support human rights standards.
Cite laws or international agreements: Cite relevant international human rights agreements or national laws protecting human and civil rights which are being violated.
Use outside sources: Refer to the findings of reputable organizations such as Amnesty International, Human Rights Watch, the Southern Poverty Law Center to support your position.
Write clearly and in English: Ensure your writing is easily understood and free of errors. Write only in English, unless you are fluent in the appropriate target language.